The Office of the Ombudsman invites applications from suitably qualified persons to fill the vacant position of Executive Secretary/Financial Officer.
The successful applicant will be responsible for the following tasks and duties:
Secretarial and Administrative:
- Management and maintenance of the filing system, including personnel records, incoming and outgoing mail and pertinent literature
- Arrange meetings, site visits, set up appointments, etc., as directed by staff
- Assist in drafting correspondence, memoranda, etc.
- Record and prepare minutes of staff and other meetings as necessary
- Reprographic work — photocopying, duplicating and collating
- Daily electronic backup of files
Finance and Accounting:
- Ensure that all income and expenditure are ready for posting
- In accordance with existing legislation, the Public Finance Management Act and the Public Procurement and Disposal of Property Act, ensure all operations function within established norms
- Monthly preparation of payroll, allowances and custodian of the petty cash system
- Identifying supplies needed and sourcing them
- Management of stores and maintenance of up-to-date records of stocks
- Maintain running balance of income and expenditure
Minimum qualifications required for appointment:
- Associate degree in Business Administration; qualification in Finance and Accounting
- Proficiency in QuickBooks accounting software
- Shorthand or Speed Writing Skills of at least 90 words per minute
- Computer literacy, including working knowledge of Microsoft Word, Publisher and Excel
- Good oral and written skills
- At least 3 to 5 years’ experience in a similar field
- Should be between 30 and 40 years of age
Interested persons should submit their letter of application, including CV and two references via email to [email protected] by 2 November 2026. Note: Only suitably qualified shortlisted candidates will be contacted.
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